Describe step by step pre_ use safety check of workstation

Short answer: A pre-use workstation safety check is a quick inspection before you start work. Check the area, desk, chair, screen/equipment, cables and power supply, emergency access, and your own posture. If anything is damaged or unsafe, do not use it — switch it off, report it, and tag it if required.

Step-by-step check

1. Check the surrounding area

   • Floor is dry, clear and free from trip or slip hazards.
   • Lighting is adequate and there is no glare.
   • Ventilation and temperature are comfortable.
   • Walkways and exits are unobstructed.

2. Check the desk or work surface

   • Stable, clean and at a suitable height.
   • No cracks, sharp edges or damaged parts.
   • Enough space for the equipment and documents.
   • Frequently used items are within easy reach.

3. Check the chair

   • Stable base and casters; no cracks or damage.
   • Height and backrest adjust correctly.
   • Lumbar support is comfortable.
   • Feet can rest flat on the floor or footrest.
   • Hips and knees are roughly at 90°.

4. Check the screen and accessories

   • Monitor is clean, undamaged and at about eye level.
   • Screen is roughly an arm’s length away.
   • Keyboard and mouse are undamaged and positioned close to the body.
   • Wrists are kept neutral; no awkward stretching.

5. Check cables, plugs and electrical supply

   • No frayed, cut or damaged cables.
   • Plugs and sockets are undamaged and fit properly.
   • No overloaded sockets or daisy-chained extension leads.
   • Cables are not trailing across walkways.
   • No drinks or liquids near electrical equipment.
   • Do not pull equipment by its cable.

6. Switch on and observe

   • No unusual noise, burning smell, smoke, sparks or flickering.
   • Fans and ventilation openings are not blocked.
   • If a fault appears, switch off at the socket and report it. Do not try to repair it unless trained and authorised.

7. Check emergency arrangements

   • Fire exits, extinguishers and first-aid points are accessible.
   • If the workstation has an emergency stop, it is visible and unobstructed.
   • You know the evacuation route.

8. Adjust before use

   • Set the chair, screen, keyboard and mouse to suit the user.
   • Keep a good posture and plan short breaks.
   • Report any discomfort or defect rather than working around it.

Check result: The workstation is safe to use only if all checks pass. If any item is faulty — especially electrical damage — stop, isolate the equipment, report it, and do not use it.